Party

Party is a term used in RareBooks for any entity to whom a Sale or from whom a Purchase is made.

Types of Party

A Party is classified by their Role it’s used for.

| # | Role | Name | Invoice | Navigation | | --- | -------- | -------- | --------------------------- | ----------------------- | | 1 | Customer | Customer | Sales Invoices | Sales > Customers | | 2 | Supplier | Supplier | Purchase Invoices | Purchases > Suppliers | | 3 | Both | Party | Sales and Purchase Invoices | Common > Party |

::: warning Usage Make sure that you create the Party under the correct Navigation as this cannot be changed after creation. :::

Party Fields

1. Party Image: an image to identify the Party by.
2. Party Name: a name to identify the Party by, each Party should have a unique name.
3. Email: the Party’s email address that may be displayed when printing the invoice.
4. Phone: the Party’s phone number that may be displayed when printing the invoice.
5. Address: the Party’s address that may be displayed when printing the invoice.
6. Default Account: default account that may be credited or debited when a transaction involving the part is made.
7. Currency: the currency in which to create the invoice for the Party.
8. Role: the role of the Party, whether they are a Customer, Supplier or Both.

Recent Invoices

The Party Quick Edit Form has a Recent Invoices widget. This shows the last three invoices made for a Party.

Each row shows the following information

• Invoice Name
• Invoice Status
• Date
• Paid Amount
• Outstanding Amount

Clicking on a row will take you to the Invoice from where Payments can be made.